AI Front Desk
Answers every call, 24/7.
Picks up on the first ring at 2am and on Sunday, triages emergencies, quotes your diagnostic fee and books straight into the calendar. Trained on your trade, your service area and your pricing bands.
NewNow onboarding HVAC contractors in the US, UK & AU
AI made simple for small businesses.
Business Staff Ai is a done-for-you AI operations bundle. One subscription puts a 24/7 front desk, quote follow-up, review engine, unified inbox and content studio to work in your business — built, tested and switched on by us in ten days. No prompts to write. No tools to stitch together.
- Live in 10 days
- Month-to-month, cancel anytime
- Setup handled by our team
Tonight’s activity
After hours · Sample view
Inbound call answered
19:42“No heat, two kids at home.” Triaged as emergency, address confirmed.
AI Front DeskJob booked
19:44Tue 08:00 · Dylan's van · Diagnostic $89 quoted on the call.
DispatchQuote follow-up sent
20:10Estimate #1184 · furnace replacement · touch 2 of 5.
Quote ChaserReview request delivered
20:31Post-job SMS after the Ellis Street repair.
Review Engine
6
Calls answered
4
Jobs booked
0
Calls missed
- Missed calls answered
- Quotes chased until they close
- Reviews collected after every job
- SMS · email · web chat in one thread
- Seasonal offers written for you
- A weekly report you actually read
The bundle
Six AI operations. One subscription. Zero setup work for you.
Most AI products hand you a blank canvas and call it flexibility. Every module below arrives already configured for your business, your pricing and the way your trade actually runs.
Quote Chaser
Follows up until it's won or lost.
Every estimate gets a five-touch sequence across SMS and email, written in your voice. Silent quotes get one more nudge before they're marked cold — nothing sits in limbo.
Review Engine
Turns finished jobs into reputation.
Sends the review request at the moment satisfaction peaks, routes unhappy replies to you privately first, and drafts a response to every public review for your approval.
Unified Inbox
One thread per customer.
Calls, texts, emails and web chat land in a single conversation with full history, so whoever picks it up already knows what happened last Tuesday.
Content Studio
Marketing that ships without you.
Seasonal offers, job-completion posts, service-area pages and the monthly newsletter — drafted on schedule, queued for a one-tap approval.
Ops Pulse
The Monday morning truth.
One page, once a week: calls handled, jobs booked, quotes outstanding, revenue at risk and what we changed to improve it. No dashboard archaeology.
One trade, done properly
We’d rather be essential to HVAC than optional to everyone.
Generic AI tools are a worse version of every specialist tool. So we picked one high-value vertical and went deep. Business Staff Ai is built for home-service contractors, and right now we onboard heating, ventilation and air conditioning businesses first.
Speaks the trade on day one
Knows a no-heat call from a filter change, what a maintenance plan renewal is worth and why Saturday emergencies price differently.
Trained on real contractor calls
Scripts are tuned against recordings from businesses like yours — not from a generic customer-service dataset.
Built around your season
Heat-wave surges, first-frost demand, shoulder-season maintenance campaigns — the playbooks are already written.
Fits your existing stack
Sits alongside the field-service software and phone number you already use. You are not migrating anything.
Our roadmap, plainly
Now
HVAC
Onboarding open in the US, UK and AU.
Next
Plumbing
Waitlist open — build starts once HVAC is saturated.
Later
Electrical and roofing
Same playbook, one trade at a time.
Not in HVAC? Join the waitlist anyway and tell us your trade — it’s how we decide what we build next.
Competitive positioning
Built for the gaps the big tools leave open.
We think highly of the products below. They just weren’t designed for an owner with eleven jobs on the board and no ops team.
e.g. GoHighLevel
All-in-one marketing platforms
- Great at
- Enormous surface area — funnels, pipelines, automations, everything.
- Where SMBs get stuck
- It's a toolkit, not an outcome. Someone has to build the funnels, wire the automations and keep them alive. Most owners buy it, half-build it, then pay for it anyway.
What Business Staff Ai does
We deliver the finished build, not the builder. Nothing to assemble and nothing to maintain.
e.g. Synthflow
AI receptionist point tools
- Great at
- Genuinely good at answering the phone and taking a booking.
- Where SMBs get stuck
- The phone call is one step. The quote that never gets chased, the review never asked for and the follow-up nobody sent are where the money actually leaks.
What Business Staff Ai does
The call is the first module, not the whole product. Business Staff Ai owns everything downstream of the ring.
e.g. Jasper
AI writing tools
- Great at
- Fast, flexible copy generation for teams who know what to ask for.
- Where SMBs get stuck
- A blank prompt box is homework. It has no idea what a maintenance plan is worth, and it doesn't touch operations at all.
What Business Staff Ai does
Content is scheduled and pre-briefed on your trade, then folded into the same system that books the work.
| Business Staff Ai | Marketing platforms | AI receptionists | AI writing tools | |
|---|---|---|---|---|
| Who does the setup | We do — start to finish | You, or an agency you hire | You, per-script | You, per-prompt |
| Knows your trade on day one | Yes | No | Partly | No |
| Covers work after the phone call | Yes | Partly | No | No |
| Tuned for you every month | Yes | No | No | No |
| One flat price, no per-seat maths | Yes | No | Usage-based | Per seat |
Comparison reflects how these categories are typically bought and deployed by small businesses. Product names belong to their respective owners.
How it works
Ten days from first call to fully running.
A 45-minute discovery call
We map your service areas, price bands, job types, crew hours and the three things you never want an AI to say. That's the entire ask on your side.
Day 1 · one-time setup fee $299–$2,000 depending on scope
We build and train the bundle
Voice agent scripted and tested against real call recordings, follow-up sequences written in your voice, inbox connected, review flow wired, content calendar loaded.
Days 2–8 · nothing required from you
You approve, we switch it on
You listen to test calls and sign off. Then we watch the first fortnight closely and keep tuning every month — that's what the subscription buys.
Day 10 · live, then tuned monthly
Customer stories
What owners say once the phone stops ringing out.
Placeholder content: the quotes and names below are illustrative samples for this preview. Real design-partner stories replace them at launch.
“We were losing the whole evening rush to voicemail. Now the after-hours calls get answered, triaged and booked before I've finished dinner.”
“I'd tried the big all-in-one platform twice and never finished setting it up. This one arrived already built. That's the whole difference.”
“Quotes used to go out and vanish. The follow-up runs itself now, and I get one page on Monday telling me exactly what's still open.”
10 days
Standard time to go live
24/7
Call coverage, including holidays
6-in-1
Modules in a single subscription
$349/mo
Where most accounts land
Pricing
One flat subscription. The setup is a one-time fee.
No per-seat pricing, no usage cliffs, no annual lock-in. The one-time setup fee covers the build and is billed separately from your monthly plan.
Starter
One van, one phone line, no more voicemail.
$249/month
Setup from $299 · one-time
- AI Front Desk, 24/7 call answering
- Quote Chaser — 5-touch sequences
- Review Engine
- Unified Inbox (SMS, email, web chat)
- Monthly Ops Pulse report
- Email support, next business day
Operator
The full bundle for a growing crew. Where most accounts land.
$349/month
Setup from $899 · one-time
- Everything in Starter
- Content Studio — posts, offers, newsletter
- Emergency triage and after-hours dispatch rules
- Weekly Ops Pulse with revenue-at-risk
- Monthly tuning session with your ops lead
- Priority support, same business day
Multi-Crew
Several vans, several locations, one operating system.
$649/month
Setup from $2,000 · one-time
- Everything in Operator
- Multi-location routing and per-branch reporting
- Custom dispatch and escalation logic
- Membership and maintenance-plan renewals
- Quarterly strategy review
- Named account manager
Prices shown in USD. UK and AU accounts are billed in local currency at the equivalent tier.
FAQ
Questions owners actually ask.
Still unsure whether it fits your business? Join the waitlist and ask us on the walkthrough — no pitch deck, just the software.
Join the waitlistYou do a 45-minute discovery call and forward your phone number. We do everything else: writing the voice agent's script for your trade, loading your service areas and price bands, setting up the follow-up sequences, connecting your inbox, and testing it end to end. You approve it, we switch it on.
Ten business days is the standard build. Most single-location contractors go live sooner. Multi-crew accounts with custom dispatch rules can take up to three weeks — we'll tell you which you are on the first call.
No. There are no prompts to write, no models to choose and no automation builder to learn. Business Staff Ai is configured for you and tuned by us every month. If you can read a weekly email summary, you can run it.
A receptionist tool answers the phone and stops there. Business Staff Ai answers the phone and then chases the quote, asks for the review, keeps every channel in one thread and reports what it did — because the money is lost after the call, not during it.
A flat monthly subscription — most accounts land at $349/mo — plus a one-time setup fee between $299 and $2,000 depending on how much we're building. No per-seat pricing, no usage surprises, no annual contract.
Because a generic AI tool is a worse version of every specialist tool. We built for one vertical so the voice agent already knows what a no-heat call is, what a maintenance plan renewal is worth, and why a Saturday call matters more than a Tuesday one.
It replaces the after-hours voicemail and the follow-up nobody has time for. Teams that use Business Staff Ai well tend to give their coordinator the higher-value work and let the bundle absorb the repetitive volume.
Month-to-month. Cancel any time and we'll hand back your call recordings, contacts and templates. The setup fee covers work already delivered, so it isn't refundable after go-live.
The United States, United Kingdom and Australia today. Billing is in your local currency and the voice agent is tuned to local phrasing and business hours.
Get started
Your next missed call is the last one that has to be missed.
We take a limited number of build slots each month so every account goes live properly. Join the waitlist and we’ll show you the bundle running on a business like yours.
- A 20-minute walkthrough, no slide deck
- A scoped setup quote before you commit a cent
- Month-to-month from the day you go live